Notice of Annual General Meeting
Notice is hereby given that the annual general meeting of Windmill Hill City Farm Ltd will be held at Windmill Hill City Farm Café at 5.30pm on Monday 17th November 2025. All members are encouraged to attend the meeting or to appoint a proxy to attend (members have the right to appoint a proxy under section 324 of the Companies Act 2006 and article 19 of the Memorandum and Articles of Association).
Election of Trustees
One third of trustees must retire by rotation at the AGM. Sally Jones, Susie Dunham, and Jon Lund will stand down. Susie and Jon wish to be re-elected and Sally has decided not to go up for re-election.
Three directors have been co-opted in the year and must stand for election: Ben Thomas, Louisa Mafeld, and Karina Joseph.
Other business
The meeting includes a presentation of the annual report and accounts (available to view or download using the links at the bottom of this page).
Following the formal business there will be an update on current developments at the farm. There is also a chance for members to ask questions of the trustees and CEO. There will also be FREE FOOD from the café and the opportunity to meet other members. Children are welcome.
To help us gauge how many will be attending, please complete this short form.
Appointment of Proxy
If you are not able to attend the meeting, please complete an appointment of proxy notice. You may nominate any member who will be attending the meeting to vote on your behalf, or you may choose to nominate the Chairperson of the Board of Trustees (Anne Sharp). This will assist us in ensuring the meeting is quorate should insufficient members attend in person.
AGM documents
You can download copies of documents for the AGM using the links below:
Agenda (PDF)
Minutes of the 2024 AGM (PDF)
Annual report and accounts 2024-25 (PDF)
Appointment of proxy (Word)
Nominations for trustees (PDF)
Please return proxy forms to info@windmillhillcityfarm.org.uk or hand in at reception.
