Annual General Meeting

Notice of Annual General Meeting

Notice is hereby given that the annual general meeting of Windmill Hill City Farm Ltd will be held at Windmill Hill City Farm Café at 5.30pm on Monday 22nd October 2018.

All members are encouraged to attend the meeting or to appoint a proxy to attend (members have the right to appoint a proxy under section 324 of the Companies Act 2006 and article 19 of the Memorandum and Articles of Association).

Agenda

TimeAgenda item
5.30Welcome and apologies for absence
5.35Food served
6.00Minutes of 2016 AGM
6.05Presentation of annual report and accounts.

Questions and comments are invited from members
6.20Appointment of auditors
6.25Election of trustees
6.30Close of formal business:
General discussion.
7.00Close of meeting

Minutes of 2017 AGM

Use the link below to download a copy of the minutes of the 2017 AGM:

AGM 2017 notes 17Oct17

Annual report and appointment of auditors

The meeting will also include a presentation of the annual report and accounts (available to download below or from reception) and appointment of our auditors (recommend continuation of the engagement with Godfrey Wilson).

WHCF Limited Signed Accounts

Election of trustees

Each year a proportion of trustees must stand down and be re-appointed by election. This is done on a rota with the longest-serving trustees standing down each year. This year Jamie Darwen, Josie Forsyth, and Emma Luke are standing down. All are putting themselves forward for re-election. In addition new trustees co-opted onto the board in the last year are standing for appointment: Anne Sharp, Sally Viner and Tim Plummer are seeking election.

Nominations for Trustees 2018

If you have an interest in becoming a trustee, please contact Steve Sayers, Chief Executive on steve.sayers@windmillhillcityfarm.org.uk or call 0117 963 3252 for an initial informal discussion.

Other business

The meeting includes a presentation of the annual report and accounts (available to view online or from reception) and appointment of our auditors (recommend that they are chosen by open tender to the directors).

Following the formal business there will be an update on current developments at the farm and a chance for members to ask questions of the trustees and executive. There will also be FREE FOOD from the café and the opportunity to meet other members.

Appointment of proxy

If you are not able to attend the meeting, please complete an appointment of proxy notice. You may nominate any member who will be attending the meeting to vote on your behalf, or you may choose to nominate the Chairperson of the Board of Trustees (Chris Heaton). This will assist us in ensuring the meeting is quorate should insufficient members attend in person.

Appointment of proxy Oct18