Annual General Meeting

Notice of Annual General Meeting

Notice is hereby given that the annual general meeting of Windmill Hill City Farm Ltd will be held at at 5.30pm on Monday 19th October 2020.

Because of the pandemic quarantine restrictions in place, our AGM this year will be taking place online and all members will be sent a link to a Zoom meeting.

To facilitate participation of those members who have no internet access, limited places (to allow for physical distance between people) will be available in the city farm café where the proceedings will be shown on a big screen. Members wishing to use this service must book in advance.

All members are encouraged to join the meeting online or to appoint a proxy (members have the right to appoint a proxy under section 324 of the Companies Act 2006 and article 19 of the Memorandum and Articles of Association).

Ordinarily the AGM is incorporated into a more informal membership meeting that gives members a chance to meet each other and to hear about the latest developments at the city farm. A short update on current projects will replace this element.

If you’re a member and you’ve not heard from us about the AGM, please get in touch. 

Agenda

TimeAgenda item
5.30Connect and log in.
We will be using Zoom to facilitate the meeting. Please jot your name into the chat as a means of logging your attendance at the meeting.
5.40Welcome and apologies for absence
5.45Minutes of 2019 AGM
The board recommends approval.
Resolution: to approve the minutes of the 2019 AGM as a correct record of the meeting.
5.50Presentation of annual report and accounts
Copies are available in advance of the meeting from our website. The Directors have approved the annual report and accounts. No resolution is required.
Questions and comments are invited from members.
6.05Appointment of auditors
Corrigan Associates carried out our audit this year for the first time. The directors recommend continuing the engagement of Corrigan Associates as our auditors.
Resolution: to appoint the Corrigan Associates as auditors.
6.10Election of trustees
Three trustees must retire either voluntarily or by rotation at the AGM. Chris Heaton is retiring permanently from his role as chair and from the board at this meeting. Lots were drawn to select Tim Plummer and Sally Royle as the next-longest-serving trustees to stand down. They both seek re-election.
Two directors resigned since the last AGM: Harry Kauntze (14 Jul 20), Allie Dillon (2 Jun 20).
One director has been co-opted in the year and must stand for election: Laura Evans.
Seven trustees are continuing in post: Anne Sharp, Sally Jones, Jamie Darwen, Emma Luke, Emma Thomas, Bonnie Hewson, Stefan Edwards.
The Board recommends appointment of those standing.
Resolution: to re-appoint Tim Plummer to the board of trustees.
Resolution: to re-appoint Sally Royle to the board of trustees.
Resolution: to appoint Laura Evans to the board of trustees.
6.15Close of AGM business - update on new developments
6.30Close of meeting

 

You can download copies of documents for the AGM using the links below:

Agenda (pdf)

Minutes of the 2019 AGM (pdf)

Annual report and accounts 2019-20 (pdf)

Appointment of proxy (Word)